Committee roles

The Linwood Community Toy Library is run by a committee of volunteers. The committee has overall responsibility for the library and the standard and quality of toys and service provided.

The committee:

• Meets about four times a year to share decisions about running of library
• Supports all fundraising ventures
• Make joint decisions on toy purchases
• Work regularly at library on a roster basis

Your committee is:

	Denise Chapman	Mel Clease	Raelene Brown
	Rosters & Repairs	Promotions Memberships	President & Librarian

Chairperson

• The chairperson is the principal co-ordinator and has overall responsibility for the running of the toy library.
• The chair is responsible for the management of the toy library, and must be informed of all library activities
• Manage and chair meetings and the AGM

Secretary

• Arranges the meeting place for committee meetings, send notices and take minutes at each meeting
• Responsible for the filing and maintenance of all records - constitution, certificate of incorporation, lease agreement on the rooms, and insurance policies.
• Records all inward and outward correspondence and file methodically. To acknowledge each letter promptly.
• Keeps a copy of all outward correspondence, and is responsible for the archives.
• Holds master copies of membership lists etc.

Treasurer

• Ensures money received is banked promptly.
• Maintains accurate records of current income and expenditure.
• Prepares and presents monthly accounts for payment, for approval by the committee
• Prepares budgets for the upcoming year and prepare financial statements for auditing.
• One of the signatories for all toy library cheques.
• Manages any investments.

Toy Buyer/Cataloguing Officer

• Responsible for ordering and preparing toys for issue.
• Liaises with TLFNZ Toy Buyer for information and advice to select and order toys
• Receives delivery of toys, and check against records
• Marks each toy with the library’s initials and a catalogue number
• Each toy's number is registered on a master card and an issue card, with the name of the toy, number of pieces, etc.
• All this information plus where purchased, retail price, etc. is recorded in the toy register and on the master cards.

Repairs Officer

• The repairs officer mends and replaces toys, to ensure they are in the best condition to be hired.
• Arrange repairs of toys, when necessary to source replacement pieces.
• Hold broken, lost, or damaged toys
• Hold lists of people prepared to repair, (contact the TLFNZ for spare parts).
• Have discretionary power as to whether toys with missing pieces can be reissued. If toys are damaged too badly, can suggest whether toy should be replaced

Funding/Grants Officer

• Apply for grants from charities and other organisations
• Research out new sources
• Organises local fundraising (LCTL runs at least two raffles a year, plus a sausage sizzle at Mitre 10)

Promotions Officer

• Ensures that the toy library is promoted in the community.
• Keep records of clippings, events etc.
• Books advertising in newspapers and writes news releases
• Writes newsletters
• Make sure events are promoted and advertised
• Prepare and distribute brochures and flyers

Membership Officer

• Deal with new members applications, issue library cards
• Organise volunteer rosters
• Remind people that they are on duty a few days beforehand